Ultimate Guide to Printing Shipping Labels: UPS, USPS, and More

Printing Shipping Labels

In today’s fast-paced e-commerce world, understanding the ins and outs of shipping labels can mean the difference between a seamless delivery process and a logistical nightmare. Whether you’re a small business owner, an e-commerce newbie, or simply looking to send a package to a loved one, this guide will walk you through everything you need to know about printing shipping labels, with a special focus on UPS and USPS services.

What is a Shipping Label?

A shipping label acts as the ID badge for your package. It tells the carrier (like UPS or USPS) where the package is from, where it’s going, and how it should get there. Beyond addresses, a shipping label includes barcodes for tracking and information about the package’s weight and shipping method.

Choosing the Right Shipping Label Printer

Not all printers are created equal, especially when it comes to printing shipping labels. For UPS and USPS labels, you’ll want a printer that can handle high resolutions for clear barcodes and is compatible with label sizes commonly used by these services. Thermal label printers are a popular choice for their efficiency and the durability of the labels they produce.

How to Print UPS Shipping Labels

Printing a UPS shipping label is straightforward. You can create a label online through the UPS website by entering your package’s details (destination, size, weight, etc.) and then printing the label on your shipping label printer. Make sure your printer is set up correctly to avoid any issues with barcode readability.

Understanding USPS Labels

Similar to UPS, USPS offers an online service where you can create and print shipping labels. USPS label printers should also support high-quality printing to ensure the labels are scannable. When printing USPS labels, pay attention to the specific requirements for international shipments if your package is going abroad.

Decoding the Shipping Label: What Does ‘Label Created’ Mean?

When you see “label created” in your UPS tracking information, it means that the shipping label has been generated, but UPS hasn’t received the package yet. It’s the first step in the shipping process, indicating that your package is on its way to being shipped.

Tips for Efficient Label Printing

Tips for Efficient Label Printing

  • Use quality label paper: This ensures your labels are durable and the barcodes are scannable.
  • Double-check information: Always verify the shipping and return addresses, as well as the package weight and dimensions, before printing.
  • Test your printer: Regularly check your printer’s performance to avoid any surprises when you need it most.

Troubleshooting Common Issues with Label Printing

Facing issues with your printer? Common problems include incorrect label sizes, misaligned prints, and unscannable barcodes. These can often be resolved by checking your printer settings, ensuring you’re using the correct label template, and performing routine maintenance on your printer.

Read More: Shipping Smarts: When to Pick Priority Mail Over Ground Advantage


Mastering the art of printing shipping labels can save you time and hassle, whether you’re shipping products to customers or sending a gift to a friend. By following the tips and guidelines outlined in this guide, you’ll be well on your way to becoming a shipping label pro. Happy shipping!

1. Can I print UPS and USPS shipping labels from any printer?

Answer: Yes, you can print UPS and USPS shipping labels from most standard inkjet or laser printers. For best results, especially for readability of barcodes, a thermal label printer is recommended due to its high-quality output and efficiency.

2. What does it mean when UPS says “Label Created”?

Answer: “Label Created” means that a shipping label has been generated online and associated with a tracking number, but UPS has not yet received the package for shipment. This status is the first step in the tracking process.

3. Do I need special paper to print shipping labels for UPS and USPS?

Answer: While you can use standard printer paper and tape the label to your package, it’s more efficient to use adhesive label paper designed for shipping labels. This ensures the label sticks well to your package and is more durable during transit.

4. How can I ensure my shipping labels are correctly formatted for USPS and UPS?

Answer: Both USPS and UPS provide online tools and templates to create and format shipping labels correctly. Make sure to enter accurate package details and choose the right label size before printing. Additionally, testing your printer settings with a sample label can help avoid formatting issues.

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